Rehab Revolution: Building a White-Label EMR for Streamlined Patient Care


Healthcare, EMR


Python, Angular, TypeScript, REST, SOAP, Web Services


Our client, a consultancy agent, approached us with the ambitious goal of developing a white-label Electronic Medical Records (EMR) system for an inpatient rehabilitation hospital in the US. They aimed to sell this EMR to other healthcare therapists. The client envisioned a comprehensive solution that would streamline various hospital operations, including patient management, Scheduling, Therapy planning, daily notes, billing, and labor management. The EMR was to be built from scratch, offering a range of modules to meet the diverse needs of healthcare facilities. This client reached out to Thinkitive for this project due to our experience in providing healthcare services and our vast portfolio of successful projects.

Business challenges

The consultancy/agency client took a market survey, uncovering significant demand for specialized EMR solutions tailored to rehabilitation healthcare facilities. Existing EMR systems posed substantial challenges for healthcare therapists, leading to excess costs and low efficiency. Here are the primary challenges encountered by healthcare therapists:

    1. Limited Customization and Flexibility:

EMR systems that lack customization options or flexibility to adapt to the unique needs of healthcare therapists may hinder workflow optimization. Therapists may be forced to follow rigid processes or workaround inefficient features, leading to decreased productivity.

    2. Higher Costs with Lower Efficiencies:

Healthcare therapists are burdened by the dual challenge of escalating expenses paired with diminishing operational efficiencies when utilizing Electronic Medical Records (EMR) systems. Inefficiencies in system usability and poor technical support contribute to decreased productivity and heightened operational expenses.

workflow diagram of aesthetic emr software


Using the gathered client requirements data, the team formulated a feature list outlining the project's scope. After making some adjustments, we presented the feature list to the client, who granted approval.

  • Portal Provided

    -  Super Admin Portal

    -  Enterprise Portal

    -  Therapist portal

Our team has started developing a custom EMR for rehabilitation healthcare. That can be used by the Therapist, DOR, PT, OT, ST, Biller, and Assistant. Here are the solutions that we have offered to our client:

    1. Dashboard:

    Our team has developed a platform that features a comprehensive dashboard based on their roles, enabling users to access departmental information, clock in/out, manage tasks, and handle notes and documents seamlessly.

    2. Patient Management:

    Robust patient management tools encompass demographics, customizable MDS forms, screenings, episode care tracking, and insurance verification, ensuring efficient and accurate patient data management.

    3. Daily Notes & Discharged Notes:

    Simplified daily documentation for a therapist. Create notes based on the patient's diagnosis code. Easily assigned notes to co-therapist for signing.

    4. Scheduling:

    Advanced scheduling capabilities facilitate therapy planning, MDS assessments, authorization management, therapist planning and scheduling, real-time availability tracking, and optimizing resource allocation.

    5. Labor Management:

    Staff can easily manage their schedules, clock in/out, access labor reports, and navigate approval workflows, ensuring efficient labor management and compliance.

    6. Month-End Tasks:

    Automated reports and data export functionalities simplify month-end tasks, ensuring regulatory compliance and enabling seamless data analysis.

    7. Billing:

    Integrated billing functions streamline administrative processes, enhancing workflow efficiency and revenue cycle management.

    8. Customizable Forms:

    Our platform offers flexible form design and modification options, empowering users to tailor forms to their specific requirements enhancing adaptability and usability.

    9. API Integration:

    Seamless integration with other healthcare systems via APIs facilitates data exchange, interoperability, and improved workflow efficiency across the healthcare ecosystem.

    10. HIPAA Compliance:

    Our solution prioritizes data security and privacy, adhering to stringent HIPAA regulations to safeguard patient information and ensure confidentiality.

    11. White-Label Ready:

    Designed for easy rebranding and customization, the Platform offers white-label capabilities, allowing clients to tailor the solution to their brand identity and preferences, enhancing the market appeal and scalability.

Value Delivered

  • Streamlined Hospital Operations:

    The white-label EMR solution streamlined various hospital operations, from patient management to billing and labor management, enhancing overall efficiency and productivity.

  • Improved Patient Care:

    With features like customized patient assessments and therapy planning, healthcare providers could deliver more personalized and effective care to patients, leading to improved outcomes.

  • Enhanced Interoperability:

    The EMR's interoperability capabilities enabled seamless data exchange with external systems and platforms, facilitating better collaboration and information sharing across healthcare networks.

  • Regulatory Compliance:

    By ensuring compliance with healthcare regulations, the EMR instilled confidence in healthcare providers regarding data security and privacy, mitigating legal and regulatory risks.

  • Increased Revenue Opportunities:

    The white-label EMR presented new revenue opportunities for the client by offering a valuable solution that could be marketed to other healthcare providers, expanding their business reach and profitability.

Here is the testimonial we received from our delighted client.

"Since implementing Thinkitive's solutions, we've seen a noticeable increase in patient engagement, improved treatment adherence, and even a boost in product sales. We're incredibly grateful for their expertise and dedication to creating technology that truly supports our mission."